Posting is an event which takes all the active transactions and locks them down so they can be reported to accounting with integrity.
Highlights
- Postings can be setup to run automatically, every day or be run manually
- Postings maintain the integrity and security of your financial data
- Individual postings are tracked by posting date and time
- Reports can be executed on a date range of postings
Setup Posting
- Click Tools > Accounting > Postings.
- Optional. Check Automatically Post Daily Batch and set the Time.
The time of day is recommended to be set for after business hours.
Post entire invoice when payment applied
This posts the entire invoice when any payment is made. Billing is locked from automatic changes when a booking is modified. This prevents changes to online to future bookings, when payment exists.Post entire invoice when paid flag is checked
This allows payment to be taken and posted, but still allows the Sales items to be flexible all the way up to departure at which time the invoice is marked Paid and posted. - Optional. Click Process Current Batch to manually post the active transactions.
- Click OK.
Suspense Account
The suspense account in the reconciliation reports track invoices which which have been posted but the credits and debits are not yet balanced. For example, $100 fare plus $10 in tax but only a $50 payment. The $60 would reside in the suspense account. The suspense value is technically calculated on the fly.
When an invoice is “out of balance”, it will show a suspense value for that posting.
Then when the invoice is balanced at a later date, the suspense value is reversed on the subsequent posting.
Reviewing the original posting date will still show the same suspense value even if it was closed on a subsequent day.
To determine the outstanding suspense value, generally you would run the suspense account daily or weekly and make adjustments to invoices as required. If you need to verify the total suspense value and that all have been closed and reconciled, you can run the Reconciliation by Account report from the very first posting date to today’s date.
